Your Voice Agent Books in Google Calendar
Appointments booked, confirmed and reminded — without human intervention.
Your AI voice agent checks your real-time availability in Google Calendar and books appointments directly during the call. Email confirmations, automatic reminders, zero double-booking.
Key Benefits
Discover how this feature transforms your business
Real-Time Booking
The agent checks your live Google Calendar availability and proposes free slots to the client during the call.
Automatic Confirmations
As soon as the appointment is booked, a Google Calendar invitation is automatically sent to the client and your team.
Configurable Reminders
Email or SMS reminders are automatically sent according to your configuration (24h before, 1h before, etc.).
Zero Double-Booking
The agent checks availability in real time and never proposes an already occupied slot in your Google Calendar.
Multi-Calendar Support
Manage multiple Google calendars (by employee, by room, by service) and the agent books on the right one based on defined rules.
Bidirectional Synchronization
Client-side cancellations and modifications are reflected in Google Calendar. Conflicts are automatically detected and managed.
How It Works
A simple and effective process, set up by our experts
You Share Access to Your Google Calendar
During onboarding, you give us access to your Google Calendar via OAuth. Our team configures availability rules.
We Configure Your Booking Rules
We configure available slots, appointment durations, notice periods and calendars by service type.
The Agent Handles Booking Calls
A client calls to book an appointment? The agent checks your Google Calendar and proposes available slots live.
The Appointment Is Created Instantly
The slot is booked in Google Calendar, invitations sent and reminders scheduled — before the call even ends.
What the Agent Creates in Google Calendar
Every appointment booked by the voice agent automatically generates:
- Google Calendar event with title, description and call notes
- Invitations sent to the client (email) and your team
- Reminders configured according to your preferences (15 min, 1h, 24h before)
- Google Meet link added if the appointment is online
- Slot blocking to prevent double bookings
Configurable Availability Rules
Our team configures your booking rules according to your needs:
- Business hours by day of the week
- Variable duration based on appointment type
- Minimum notice period (e.g., no booking less than 2h away)
- Maximum booking period (e.g., no more than 30 days in advance)
- Buffer between appointments (e.g., 15 min preparation)
Industry Use Cases
Tailored to the specific needs of each sector
Frequently Asked Questions
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Ready to Automate Your Appointments with Google Calendar?
Share access to your Google Calendar and our team configures everything. Your calendar will be managed automatically from the first call.